Vendor paperwork
is stealing hours
you don't have.

Mailroom handles vendor invoices, Certificates of Insurance (COIs), housing violation notices, inspection reports, lease documents, and permit paperwork — whether they arrive typed, printed, scanned, photographed, or handwritten. Extraction is 99% accurate across document types. Every field shows a confidence score, and anything uncertain is automatically flagged for one-click human review — so nothing gets posted to your system with bad data. Every extraction decision is logged with a full chain of custody, so you always know what was read, when, and with what confidence.

Yes. Mailroom integrates directly with Buildium and AppFolio, plus QuickBooks and Xero for accounting. Documents arrive from any source, get extracted, and structured data posts directly into your PM system.

Mailroom flags low-confidence extractions for one-click human review before syncing to your PM system. You stay in control, and accuracy improves over time as it learns your vendors and document formats.

About 10 minutes. Connect your property email inbox, point your scanner to a Mailroom address, and link your Buildium or AppFolio account. Tomorrow's documents start handling themselves.

No. Vendors and contractors keep sending invoices, COIs, and documents the same way — email, fax, mail, portal upload. Mailroom catches everything automatically.

Yes. Even if you're managing 20–30 units, vendor invoices still need to be entered, COIs still expire, and compliance notices still land in your inbox. The difference is that at a smaller portfolio size, you're the one doing all of it personally — which makes Mailroom more valuable, not less. Many of our users started with a small portfolio and found that eliminating the admin burden was exactly what let them grow.

Documents are encrypted in transit and at rest. Role-based access controls mean only the right people see the right documents. Full audit log on every action. We're built toward SOC 2 Type II.